Video conferencing is helping organizations globally to stay connected, engaged and productive. As more people work from home, expertise on using Microsoft Teams video conferencing is more important than ever.
When you schedule a meeting either in Teams or Outlook, include the email address of your external guests and Teams will handle the invitation - Teams will send an email invite with details on how to join the meeting.
Your guest will be able to click on the link, enter their name and join your video or audio conference call directly in their internet browser without having to download an app, install a plug-in or any other cumbersome requirement.
Have professional high-definition calling capabilities on your video conference call. Organizations with Switch4Teams calling plan for Teams will automatically see dial-in phone numbers.
Event attendees will be able to click the dial-in number from a cell phone number, SIP phone line or PSTN line and enter the conference bridge bridge details.
As an organizer in Teams, you have the many options for controlling and organizing a meeting.
For example, you can choose to create a meeting lobby. A meeting lobby can alert you when some has joined the meeting and give you the organizer full control of when the attendee can start viewing and sharing media.
You can assign attendees that can present, mute participants and start or stop recordings.
If you can’t meet in person, meeting online with video is the next best thing. Encourage everyone in your Teams meeting to turn on their video. Turn on background blur to keep the focus on you instead of what’s behind you.
When sharing content in Teams meetings, you control what others can see. You can decide whether you need to show your entire desktop, or just a specific window. If someone is sharing their desktop or an application, you can request the presenter to give you control.
Just because everyone is not in the same room doesn’t mean you can’t brainstorm on a whiteboard.
Microsoft Whiteboard is integrated with every Teams meeting, enabling meeting participant to join in with touch—or their mouse—and contribute with digital ink. Whiteboard sessions are saved as part of every meeting and available for future use and reference.
Whether running a few minutes late, or double-booked with a fire drill, there’s a good chance that someone will miss the meeting. Instead of bringing them up-to-speed in another meeting, simply record your Teams meeting.
Not only is the recorded meeting stored in the cloud—and a link provided in the meeting chat—but participants can search the meeting transcript and jump to the point in time of the meeting where it was mentioned.
Encourage your meeting participants to turn on live captions and read subtitles in real-time.
This is a game changing feature for those who are hard of hearing, have different levels of language proficiency, or are connecting from a loud location.
Live captions is currently available in English for users located in the UK and United States.
Microsoft partners like Equiinet, Polycom, and Yealink offer Teams certified desktop phones and headsets to ensure you have the best sound and video quality.
Connect and start your meetings with one touch. Use IP desktop and headset devices for your home, business and co-working space.
Switch4Teams Ltd is a UK-based, award-winning Unified Communications provider with over 20 years of experience.
Our voice over IP (VoIP) internet-based telephony, Microsoft Teams Direct Routing and UC cloud communication solutions are currently used by 1,000’s of SMEs and partners across the UK.